Admin Associate/Assistant

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Job Type

Full Time (1-Year Contract)

About the Role

Duties and Responsibilities:

  • Assist the team in executing administrative tasks ranging from accounting/finances (bookkeeping, payroll, meeting minutes, filing) and event management (merchandise procurement, venue arrangement, participant management, budget management) across different projects (50% LOE).

  • Support programming activities, including but not limited to facilitation and event organisation (30% LOE).

  • Own internal knowledge management such as electronic file management, record keeping, updating internal policies and alumni databases (20% LOE).


Benefits:

  • Hybrid working style, with default WFH (Work from Home) setup. Team members are not required to be in-office.

  • Flexible working hours. The team does not maintain fixed office hours, although team members are expected to be reasonably responsive from 10am-6pm on weekdays.

  • EPF, SOCSO & EIS included.

  • 21 days of annual leave.

Requirements

  • Diploma minimum, prior experience with administrative tasks or bookkeeping is an advantage.

  • Strong proficiency in Bahasa Melayu and English, additional local languages an advantage.

  • Strong copywriting skills for professional contexts.

  • Strong ability to work virtually, including usage of Google Workspace, Zoom, Bukku, etc.

  • Flexibility in working hours (weekends and overnight camps), with flexible replacement leave days and working hours.

  • Able to occasionally travel and meet in KL/PJ area.

  • Must be authorised to work in Malaysia.

About the Company

Architects of Diversity (Persatuan Pendidikan Diversiti PPM-025-10-24022021) is a non-profit organisation that bridges communities and identity groups among youth in Malaysia for justice, peace and a sustainable future. AOD does this by building spaces that facilitate interpersonal understanding and intergroup relationships. AOD advocates for anti-discrimination in education and upskills youth as leaders of diversity and inclusion. By investing in individual-level change today, we plant the seeds for social change in the future. In the short term, AOD seeks to build a generation that can effectively challenge inequality. Eventually, AOD wants to see a Malaysia where individuals of all backgrounds are able to belong.

AOD Malaysia is committed to providing equal opportunities regardless of race, religion, skin colour, gender, gender identity, sexual orientation, disability or economic status.

For staff applications, email resume to contact@aodmalaysia.org by 15 November.

For intern applications, apply at bit.ly/aodintern by 15 November.

Late applications considered on rolling basis.